There is nothing quite as fun as a party you organised yourself. Getting to that point of enjoyment, however, can be tiresome and stressful for inexperienced party planners. A lot of things can go wrong and setting up every aspect of the gathering takes a lot of effort and time. But, with the right approach, you can make it a smooth sailing experience. Here are some tips from experts providing party planning services to help you out:
Take Your Time to Plan
The first mistake newbie party planners make is to start way too late before the date of the gathering. Sure, you can still pull it off, but there will be way too many things to juggle and it could end up stressing you out. What you should do is to stagger the planning at least a week in advance. Try spending an evening deciding on the menu and another shopping for decor. The slower pace would allow you to breathe, think things through, and have enough time in case things go wrong.
List down what you need to do and stick to your schedule at hand. Depending on the scale of the event, there should be a checklist where you can tick off tasks that you need to attend to. Write down all the supplies for the decor as well as the ingredients for your hors d’oeuvres or appetisers. It is also important to keep a list of guests and their RSVPs.
Notify Guests in Advance
Speaking of guests, it would do you wonders to perfect your guest list early. The date you choose may not always accommodate everybody you wish to invite, but give them enough time, and they may just be able to make it. This also ensures that the people in your party are those whose company you enjoy. Send out invites a few weeks before the occasion and keep tabs on who will attend and who will take a rain check.
Follow a Theme
It is much easier to smooth out the party planning process if there is a theme that you can follow whilst also making the occasion more fun. For instance, in the summer, you can organise a Hawaiian luau party. That makes it easier for you to decide on the decor, drinks, and grub. Themed occasions are perfect for events that celebrate milestones, such as anniversaries and birthdays.
Keep Food Simple
One thing that often stresses out party planners is the food. Of course, the guests must have enough grub to enjoy all throughout the event, but that food does not have to be overly complicated. Keep it simple so that you do not tire yourself out preparing a single entree. In some cases, you do not even have to prepare a full-on sit-down dinner and serve appetisers instead.
Your upcoming party deserves to be enjoyable and special, but not at the expense of your sanity. Follow these party planning tips, and you can be sure to go through the whole process smoothly.